Choosing the Right Walkie-Talkies for Your Dental Office

Picking the Right Wireless Dental Office Communication System is Challenging

There are many different dental office walkie-talkie manufacturers providing myriad choices in terms of two-way radio communication in this day and age. Today, we'd like to give you some pointers as to what to look for and how to make a final decision as far as what product you ultimately purchase and implement in your practice. In the end a two-way radio system should provide a list of benefits and bring as few new problems to the table as possible. No matter what, when new equipment is implemented in a business it comes with new issues, such as cleaning or maintenance. Walkie-Talkies should provide far more benefits than drawbacks, and the below information will give you the wherewithal to find a product that will do just that.

The Cost of Adding a Dental Office Walkie-Talkie System

Generally speaking, you will find that "big-box" store walkies are cheaper. Yes, they cost substantially less per unit, or in batches on the initial purchase. However, a study by Gartner showed that these "cheap" two-way radios actually cost 25% to 50% higher than proper professional walkies over the course of a 3 year period. This is due to the poor build quality of these units which are mass manufactured as quickly and cheaply as possible. They have a very high failure rate, and Gartner's study showed that when one failed the company lost up to 80 minutes of productivity, and on average 2.5 hours of support time. These radios were simply not designed for a full shift of use 5 days a week in a dental office setting, those hours add up over the course of a year and the wear and tear can run up a bill. Ultimately, an enterprise-grade two-way radio is the best choice because it was specifically designed to be used for 8+ hours a day. Every dental practice will benefit the most in the long run by avoiding these cheaply made units that were intended for families going to the zoo or kids on skateboards.

Durability and Features Define the Best Walkie-Talkies for Your Dental Office

As said before, the cheaper dental office walkie-talkies cost dental practices more money and time in the long-term, so durability is an important consideration. Features matter, too. Here are things we look for in terms of quality and feature-sets:

• Business Class Frequencies

  
  - Avoid the term FRS (Family Radio Service) at all costs. These radios use frequencies the FCC set aside for the average person to use, and are limited in wattage. That means any joker teenager can buy the same radios you bought and sit outside your practice listening and interfering, which isn't just affecting your workflow, but possibly violating HIPAA.

• No Less Than 2 Watts of Power

  - The more power, the bigger the range. Most practices are fine at 2 watts. An FRS radio is limited to 0.5 watts on half of the channels, not remotely enough to ensure messages are travelling across the building, through walls, and past medical equipment that outputs radio waves.

• Radios Should Have an Aluminum Chassis

  - Plastic flexes, plastic breaks, an aluminum chassis keeps a radio tough and rigid.

• IP55/IP65

  - A rating in this range will mean less water and dust can get in, helping to increase the lifetime of the equipment.

• Earpieces Should Use Coiled Tubes and Silicone Semi-Custom Earmolds

  - This is by far the most comfortable option. The coiled tube/semi-custom option can be worn for up to 12 hours without fuss. Your provider should also have choices for the rare teammate that prefers an earhook or other solution.

• Earpieces Should Be Kevlar Reinforced

  - This is why many earpieces fail in the first 6-12 months, the wire is just not durable and it breaks. Kevlar reinforcement dramatically improves the durability of a wire.

• Earpieces Should Have Stapled Connections

  - A common point of failure on any electronics with wires is where the wire connects to different parts, like the mic or the speaker. This is where the most stress is applied when pulled or yanked. Being stapled will almost eliminate the chance of breakage at a connection point.

• Earpieces Should Allow Talking Without Contaminating

  - Dental practice teammates will have to press a button to talk, and changing gloves to send a message is a huge inconvenience and wastes time and supplies. Look for earpieces with a large enough button that it can be pressed with the inside of the wrist to avoid contamination or changing gloves.

• Cases With Colors Should Be Available

  - They're not just for protection, different colored cases allow quick differentiation between units, if all units are black they are likely indistinguishable from each other. They can be labeled, but if the entire radio is red it takes less than 1 second to determine what person or department it belongs to.

• Warranty

  - Look for a warranty that covers damage in addition to manufacturers defects. Most cover defects for 1-2 years, if it can be determined why the failure occurred and then proven to be the manufacturer's fault. A truly good warranty will involve the term "no questions asked" and will replace a radio even if it was dropped off of a building. The cause of failure won't matter to your provider, but whether or not you have a working radio will.

Following these points all but guarantees that you will set yourself and your team up for success by carefully choosing a product that will meet the rigorous requirements of hours of every day use in a work environment.

Choose a Provider that Cares About You and Your Practice

The massive corporations of the world have given up on customer service. In today's world, if a company even provides over-the-phone support it's often the case that the team who answers the phones is outsourced, and actually knows nothing about two-way radios. They receive minimal training, and are instructed to go off of guides and troubleshooting documents, the same ones you can probably find on your own online. Look for a company that does provide over-the-phone live support with real human beings that have the authority and skill to genuinely troubleshoot and request replacements. The first tell-tale sign can be found by calling in and checking for an electronic phone menu. Look for a company that doesn't have one, where a person just answers the phone and talks to you rather than a computer system trying to solve your problem before allowing you to speak to someone. If a computer answers their phones, it's obvious they care more about their own efficiency than the efficiency their customers are trying to achieve with their walkies.

You've Got What You Need

Now that you've read this article, you are armed with more than enough information to make the most informed decision about what Dental Office Communication System is going to maximize the efficiency and budget in your practice. We hope that this article provided you with the information you were after, but if you still have questions about using walkie-talkies in dental practices we are more than happy to help. Our phones are answered by humans, and we will happily answer your questions with no pressure to buy anything, we are here to help you with your communication needs, even if it's just answering a few questions!

Best of luck to your dental office, may your communication be clear and your practice prosper!